OmniStar management platform Configured for ARENA's specific needs
Our vision is to leverage technology to enhance the grants and ethics management process to meeting the high standards of the community we serve while enriching people’s lives. We bring good technology to life and the ARENA purpose-built grants management system is testament to that vision.
About the Australian Renewable Energy Agency
The Australian Renewable Energy Agency (ARENA) is an independent statutory established under the Commonwealth Authorities and Companies Act 1997. ARENA has responsibility for the administration of committed projects and measures from former initiatives administered by the Australian Centre for Renewable Energy, the Department of Resources, Energy and Tourism, and the Australian Solar Institute.
ARENA provides ﬁnancial assistance for:
- The research, development, demonstration, deployment and commercialization of renewable energy and related technologies; and
- The storage and sharing of knowledge and information about renewable energy technologies.
ARENA provides advice to the Minister for Resources and Energy about renewable Energy and related technologies.
The vision to match the challenge Problem solving at its finest
In 2012 many government organisations that were involved in funding renewable projects, such as solar, wind, thermal and wave, were amalgamated into one new organisation – Australian Renewable Energy Agency (ARENA) – which was established to make renewable energy solutions more aﬀordable and increase the amount of renewable energy used in Australia. To achieve these objectives, they needed a streamlined system to manage research grants that provided the insights and tools to stay compliant with ANAO’s 7 Principles for granting funds.
The vision was a ﬁt for purpose and eﬃcient Grants Management System (GMS) coupled with streamlined business processes that could manage all grants operations of the amalgamated organisations. It was imperative that the GMS provided the capability and solid foundation for ARENA to deliver on is goal of making renewable energy solutions more aﬀordable and increase the amount of renewable energy in Australia.
From research to large-scale deployment, ARENA wanted its funding program to span the entire innovation chain. ARENA was looking for a grant management system to accelerate the aﬀordability of new technologies and build investor conﬁdence through:
1) Eﬃciency of systems
2) Consistency of processes
3) Probity of grant application & approval, ﬁnancial management and reporting
The results speak for themselves Outcome
F1 Solutions proposed their OmniGrants platform running on Amazon Web Services (AWS) and compliant with industry, state and federal standards to deliver on ARENA’s vision. The OmniGrants solution is used across Australia in state and federal government and government funded/not-for-proﬁt organisations to provide grants management, powering systems such as the NHMRC’s Sapphire solution.
After an exhaustive review of the product and solutions available in the market in 2013, ARENA selected F1 Solutions OmniStar COTS Grants Management System (GMS). Out of the box, OmniStar met almost all of ARENA’s requirements, and where gaps were identiﬁed, OmniStar was tailored to meet these needs.
On a day-to-day basis, OmniStar is the Grants Management System for all ARENA’s programs facilitating the creation, processing and storage of grant applications, post-award process such as agreement and variations, milestone reporting and approvals.
ARENA engaged F1 Solutions to provide a ﬁt for purpose fully hosted and managed GMS that provided functionality for all of their programs. The entire project took six months from commencement to completion. Ten major programs were implemented which included twenty application forms, twenty reviewer forms, conﬁguration, workﬂow and reporting. The project included penetration/security testing and training. Post go-live services were also provided by F1 Solutions which included an outsourced help desk service, performance reporting, product support and training.
Since the initial implementation, F1 Solutions has been providing ongoing support and services to ARENA and continues to be the GMS in use by ARENA. It is seen as a critical line of business system with integrations with other ARENA systems such as Azure and FinanceOne.
ARENA has successfully released numerous grant rounds and funded 478 projects valued at over $5.49 billion all using OmniStar.
Several upgrades have been performed that are included as a part of the SaaS oﬀering and with each upgrade, data and ARENA speciﬁc changes are carried forward by F1 Solutions. Using OmniGrants, ARENA has been able to run an eﬃcient and eﬀective grants operation.
“ARENA engaged F1 Solutions on a time and materials basis to perform the agreed scope of work. Weekly project status meetings were held to manage the delivery of the scope of work to the agreed budget, time frame and risk management. F1 Solutions went the extra mile to ensure the delivery of the project.”
Customer Satisfaction is Our Priority
Ensuring your success is our top priority. We're delighted with the results we produced for ARENA and they think so too!
|1||Capacity - Ability to service a large organisation such as a Government department|
|2||Time management - meeting milestones, on-time delivery|
|3||Management & suitability of personnel (if applicable) - Skills, experience, suﬃcient number, appropriate seniority used|
|4||Standard of Deliverables - Meeting requirements, speciﬁcations|
|5||Quality of Deliverables|
|6||Cost (only required for professional services) - Actual cost did not exceed cost estimate without prior agreement|
|7||Communications - Appropriate level of reporting|
|8||Cooperative Relationships - Cooperative approach, commitment, resolving issues|
|9||Recommendation for Future Work - Would you recommend the Service Provider for similar type of work?||Yes|
Whole Suite of Services
The following services were performed as a part of the project:
|ANALYSIS AND DESIGN||Business process re-engineering|
|Analysis and solution design|
|CONFIGURATION||Essential configuration (grant rounds, approvals, permissions, etc.)|
|Templates (letters, documents and emails) configuration|
|Report and dashboard configuration|
|DATA MIGRATION||Data migration specification|
|Data migration import|
|QUALITY ASSURANCE||Functional testing|
|System integration testing|
|Performance & load testing|
|Data migration testing|
|TRAINING||Instructor led training|
|SUPPORT||Go live support|
|Level 1, 2 & 3 help desk support|
|HOSTING||Environment provisioning (DEV, TEST, UAT and PROD)|