11 Feb 2019

Using the same password across multiple accounts compromises your personal or sensitive information, so it is crucial to use a different password for each of your accounts to ensure they are protected, secure, and private. It is also important to ensure that your passwords do not contain details that are easy to guess or crack e.g. birth date, licence number, phone number etc. and that the answers to your security questions remain confidential.

There are many practices that you can employ to help safeguard your accounts and allow for password control.

  • Using a combination of upper- and lower-case letters, numbers and symbols
  • Use a long password of at least 10 characters
  • Using a password management system if you have many accounts

If you find that you need to keep a record of your passwords, there are web-based and software solutions available that offer encryption to protect your password and account information. Typically, password management applications enable you to save your account information so that when you access a website that requires this data, it will auto-fill, making the process of signing into your accounts seamless.

The following are a list of software solutions to help you better manage your passwords:

Codebook

A subscription application that runs on iOS, Android, Windows and macOS with synchronisation and multi-device replication, so you can access your database across multiple platforms and devices.

Dashlane

Offering a free and two premium versions across Linux, Windows, Android, iOS, and macOS systems with browser integration, this platform enables you to keep all your passwords in one place with auto-form filling features and the ability to store a variety of data. Its standout feature is the ability to change hundreds of passwords with a single click.

LastPass

With free and subscription-based access to this web-based platform with browser extension and accompanying Android and iOS application, you can generate passwords, share passwords and notes, store digital records, and auto-fill online payment and shipping forms.

RoboForm

Generate passwords and store them in a secure database that has multiplatform support for Windows, Mac, iOS and Android and all major browsers. With one-click form fill you won’t need to repeatedly enter data into web-forms requesting personal and billing information.

Your passwords should be difficult to guess, and many of the above password managers have a password generation feature that can create unique passwords. There are also online password generators available.

It is important to be aware that phishing scams can compromise the security of your accounts. A phishing scam is a fraudulent tactic used to obtain personal or confidential information to gain access to a person’s online accounts via an email that is disguised as legitimate correspondence. The attacker sends malicious links or attachments designed to extract data when the receiver attempts to access the link or document, including log in details.

There are several steps you can take if your account is compromised:

  • Change the password and never use your old password again
  • Turn on multi-factor authentication where possible
  • In future, be cautious when opening an attachment, clicking a link, or replying to an email.

You can find out more on how you can protect your data here:

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