In our last blog post we started to bring you information on the state of the modern workplace in a post-COVID era. While restrictions are set to ease the disruption that most companies experienced was a "trial by fire" test in business continuity and challenged our approach to remote work arrangements. The tools to collaborate and enhance productivity are right at our fingertips and as a consumer of all these tools, and a firm believer in a modern, distributed and flexible work environment, we have a follow up to our blog post last month on Teams with an unveil of Microsoft 365 based Modern Workplace.
Microsoft 365: Modern Workplace
The traditional way of working is now evolving into something new and much more exciting. Our workplace is no longer restricted to a cubicle or office, rather today's 'Modern Workplace' is freedom from these typical boundaries and lock-ins. The modern workplace focuses on how users can work from anywhere, on any device ensuring that productivity, security and capability is not sacrificed. In fact, most of these requirements are better met in a modern workplace than they are in the 4-wall lock-in. Microsoft provide a range of products that enable a modern workplace, including Microsoft 365, Azure Active Directory, Azure Active Directory Connect, Intune, AutoPilot, and of course Windows 10 to name a few.
There is no doubt that these tools make collaboration simpler, quicker, and transparent. Everyone can include their thoughts and expertise, add value to the work and can speed up decision-making. But the question remains which tool to use and when? Microsoft has a general guideline about Inner Loop and Outer Loop conversations that explain how to use collaboration tools more proactively.
Microsoft Teams: Teams is basically a chat-based collaboration platform. It brings together all the people, content, and tools that a team needs to stay more engaged and effective. For a common project, the entire team needs to be on the same page. They must be able to chat whenever they need, tag or update actions, share files from any location and that too in real-time. In such a scenario, empower your employees with Microsoft Teams.
MS Teams is built in Office 365 Groups, so people have access to SharePoint sites created by default for each team. As it is mail-enabled, so you can send emails to respective channels, which everyone in the respective team can access. In Teams, the conversation appears in a threaded format, so you get a chance to go back and review questions whenever you want.
OneDrive: OneDrive For Business allows you to share documents with others and co-author them making it a collaboration enabler.
This cloud service will let you save files and documents securely and sync documents to the devices of any kind (mobile, tablets, or any other devices). You can easily upload a document in OneDrive and give other people access to it. You can give permissions at a granular level to allow read-only or edit access. It ensures that employees do not use unapproved, potentially insecure tools that compromise business security. You can consider this as a personal file sorting and sharing system in the cloud.
SharePoint: We know how frustrating it is to email a document to several people and asking each to add their thoughts. Then think how many versions of the document you will get back. Here, SharePoint has a big role to play. It allows you to work on a single document / presentation at the same me helping to work quicker, providing visibility on the approach others are taking.
Moreover, in the last few years, Microsoft has turned SharePoint into a backend repository and container with front end applications like Exchange and Teams. In my experience, the most logical workloads for SharePoint now are Intranet and historical sites migrated from other systems.
No two workplaces are the same and no one-size fits all approach to collaboration. But with F1 Solutions and the power of Microsoft, we can help you create a more engaging and collaborative workspace.
For more information on Microsoft 365 and the benefits of using its state-of-the-art productivity features, call our customer friendly team on 1300 F1HELP (1300 314 357).
About F1 Solutions
For over 23 years F1 Solutions has been building quality software solutions for Federal and State Government departments, small and large not-for-profits, and businesses in Canberra and across Australia. We also provide organisations with trusted IT support and advice, as well as a range of other services.
- Office 365
- Microsoft 365
- Microsoft Teams