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4 Feb 2016

In June 2015 Gartner released a report that said the number of enterprises using the cloud as a backup destination will double over the next two years. This comes as no surprise given the number of benefits offered by online backup.

Currently, most businesses back up their data locally by copying it to tapes, CDs, DVDs or portable hard drives. While this works as an option there are a number of flaws with backing up data this way. Firstly, often businesses don't notice that a backup has failed; nor do they schedule to backup data regularly. Sometimes tapes, CDs or DVDs can be faulty. Worse still, these backups are normally stored right next to the server you are backing up, which isn't going to help you in the case of a natural disaster like a fire or flood.

The other problem is security. With traditional backup solutions (external hard drive, CD, tape, etc), the responsibility for data security and safety is yours. Not only do you need to ensure that the media is being changed regularly, but also that when taken offsite it is transported and stored security and protected from damage. The last thing you want to find out that the media is damaged and unable to be used when you are trying to recover a critical piece of information. Worst still, find out that your most sensitive information has been leaked due to your backup being stolen.

It is for all these reasons that online backup is becoming an increasingly popular option.

What is online backup?

Online backup, which is sometimes referred to as cloud backup, is simply when your files are backed up over your existing Internet connection to a secure data centre. Online backup is a type of offsite backup and is a great for individual files, databases (like MYOB) and e-mail recovery. It can also be used for disaster recovery.

The data is encrypted before it is sent over the Internet, ensuring its security. In fact, online backup is often safer than storing your backups locally, as well as more reliable as it is automated, and your files are protected against floods, fires and earthquakes.

The backup technology we use is Asigra, who have had zero breaches or compromised systems in the last 26 years of operation - and that's with protecting over 1 million end customer sites!

When it comes to the safety of online backup, just make sure you choose a reputable provider.

What are the benefits of online backup?

Online backup provides peace of mind that your data and files are safe in the event of any of these situations:

  • Accidently deleting files;
  • Computer viruses damaging the files on your network;
  • Intentional deletion or damage to files by an employee or outsider;
  • Natural disasters; and
  • Theft.

Online backup is also simple to set up, and once it's up and running you don't need to worry about a thing because it will automatically update backups at pre-determined, scheduled times.

It can also save you money, especially as you are billed monthly and only pay for what you use.

How do I implement online backup?

There are do-it-yourself options available but given the importance of your data we recommend a managed service. A managed service provider should discuss your requirements, assist you in deciding what data should be backed up and for how long, install the backup software for you, make sure everything is working, and monitor the success of your backups and call you if there are any problems.

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